Minutes
LPHS PTSA Meeting
LPHS Main Office Conference Room
Wednesday, August 5, 2009
Present: Theresa Ebert, Laura Dollar, Pola Morrison, Jody Mower, Annie Burr,Zach Sundwall, Ruth Bourne, Diane Lohner, Laurie Anderson, Renda Bahr.
Excused: Shelly Loong, Dr. Chip Koop.
Call to Order: Thersea Ebert. 10:15
Reverence/Flag: Laura Dollar
Reading and Approval of Minutes: Laura Dollar. Minutes were approved as submitted. Minutes from May 13, 2009 were also read. These minutes were amended to contain the names of the newly elected board members for 2009-2010. These minutes were accepted by the Executive board on 7/6/09 and were approved as corrected.
Volunteer hours recorded: 42 hours
Report of Treasurer: Diane Lohner presented the proposed budget which was put on file. Discussion followed including how to proceed with the grant that was allotted but not dispersed for ”Be the Change Day”. She has a letter on file from Janalee(former treasurer) on this subject. There was a review on whether the budget needed to be publicly posted prior to approval. Diane will study this further. Jody Mower made a motion to accept this proposed budget as written, pending the actual total of funds from membership drive. The motion was seconded and vote passed.
Reports of Executive Board and Commissioners:
President:
Theresa(Pres. Elect) discussed need for Legislative VP and will talk with Jessica Smulin to see if she would be willing to fill this position. She passed around a schedule for volunteers to help the finance office during registration. Carol would like 10 volunteers per day. Trudy Nelson came to discuss what they needed help with and the times they needed volunteers. It was suggested that we involve student volunteers as well. Theresa will fill in the volunteer list. Registration packets will arrive in homes this week and unless class changes need to be made all are encouraged to pay on line (can even do this the day of registration at the LPHS library). Trudy also explained that High school registration cannot be done totally by mail, like the jr. high because of the t-shirts, textbooks, parking passes and the large number of students.
Pola has set up an email account for PTSA board and a PTSA Blog that she will updated. It will be linked to the LPHS website by Laurie Anderson. We can post the board and budget on blog. The email address is HYPERLINK "mailto:lonepeakptsa@gmail.com" lonepeakptsa@gmail.com and the password is . Blog address is Lonepeakptsablogspot.com.
Laura presented a parent survey to be used at registration, suggested doing a teacher survey as well. Shelly was emailed the parent survey to approve and copy.
Theresa was checking on the possibility of a book fair at registration where students could buy copies of required reading books. After discussion with Dr. Koop, LPHS will not participate in the tri-school dance fund raiser this year.
Leadership VP: Jody will meet with Shelly to review the by laws as they need to be resubmitted this year to the state PTA in September and some changes need to be made. She will present the changes next month.
Membership: Pola also had signups for people to help at registration and made arrangements with Diane to come at the end of each day to count any membership funds collected at the membership table. A locking cash box will be provided by the finance office. Parent volunteer sign up sheets will be at the table as well. Shelly has membership cards and will get them to Pola. Pola will make a “welcome back” note and small treat to put in teacher boxes to encourage them to join PTSA. (75-80 copies).
Pola also reported on boutique plans. There is not enough time to properly market and approve a fall boutique so the motion was made that we table the discussion to plan for a spring boutique.
Community Involvement: Ruth passed a list of items to be donated by volunteers for the salad bar for the teachers at Back to School night, August 18th. She would like a copy of s volunteer list from last year for help soon, as would Pola. Annie reported on preliminary plans for teacher appreciation. Laurie Anderson will need help with pictures on August 25-26th. Email from Janalee notes that Kim Christensen volunteered to be in charge of those volunteers. Her phone number is . A list will be on the PTSA table for volunteers to sign up. Theresa will follow up on this assignment with Kim.
Student VP: Zach was welcomed to the board and expressed appreciation for what was accomplished by PTSA and a desire to serve this year.
Date of next meeting: September 9, 2009 10:00 am
Meeting Adjourned: 11:30 am
Minutes Accepted as corrected:_____________
Secretary’s Signature:_____________________
