Minutes
LPHS PTSA Meeting
LPHS Main Office Conference Room
Wednesday, September 9, 2009
Present: Theresa Ebert, Zach Sundwall, Laurie Anderson, Chip Koop, Brandi LaPlante, Jody Mower, Diane Lohner, Shelly Loong, Chartina Voorheis, Laura Dollar, Pola Morrison. Excused: Ruth Bourne.
Reading and approval of minutes: Laura Dollar
Minutes were approved as corrected.
Volunteer hours: 375
Reverence and Pledge: By Laura Dollar, for Ruth Bourne.
Report of Treasurer: Diane reported that we had received the check from finance office for our registration and the numbers came in at 951 members (518 students) at this point. There are 14 teachers who joined PTSA. This number should increase soon. Pola will place invitations to join in teacher boxes. (There are 92 teachers at LPHS).
Reports of Executive Board and Commissioners:
Guest: Brandi LaPlante, from Barnes and Noble bookstores discussed our options for Book Fair opportunities.
1) In store event. PTSA advertises and invites groups to perform. Earn 10-25 % of sales.
2) Required reading book fair at Parent-Teacher conference. Set up and run by B&N.
3) Take home book fair. PTSA collects orders and money, receives 20% discount as a profit.
Options were discussed and materials left. It was decided that we were interested and that Theresa Ebert would contact Brandi when we had made a decision.
President: Shelly Loong reviewed the input from the needs assessments received at registration and online, as well as teacher’s needs. Concerns were class size, college prep, time management and substance abuse. Parents are using the school website and parent link regularly and are also concerned about the length of lunch time (too short). The survey will remain on the website for awhile longer. Teachers like the grants and meals and help from the PTSA as well as Teacher Appreciation week.
Welcomed Chartina Voorheis as our new teacher rep. Rebecca will continue to help with Reflections. Shelly will meet with a representative from Chase Bank today as a business partner. She would like to see people nominated for Golden Apple and Leap awards. Will talk to Awards commissioner, Lisa Hogge.
Pres. Elect: Theresa reported on registration activities. Issues to discuss were noted(No class changes during the hours of registration, packets out earlier, computers down on Sunday, better signage for payment option lines) A member of the PTSA to be invited to the planning meeting for next years registration.
Administrative V.P.: Dr Koop expressed appreciation for the help with registration and the meal at Back to School Night, parenting seminar and school pictures. He reported on numbers of students and teachers at LPHS (just over 2100 students, 92 teachers, one of largest schools in the district). He discussed the Character program and the “Failure Challenge” program briefly. (20% of our students failed at least one class last year). The new gym was discussed along with concerns about the district views as necessary and what the real needs are. (Don’t need another small gym, need a facility that will handle more P.E, classed and other needs too). Discussed need for more parking instead of landscaping near baseball fields. Please take a look and report to district the need. Feedback of the speech by Pres. Obama was shared, not much class time lost as students were allowed to view it or work in media center.
Student Involvement: Laurie Anderson gave thanks for help with school pictures. Kim Christensen has volunteered to handle this again next year. Shelly has called to express appreciation to her for her help. Reported that the Shield of Honor program will begin and first presentation will be given in November. Peter Sundwall explained how the program works.
Leadership V.P.: Jody Mower discussed the formation of a PTSA Procedure Book and passed out information for each member, including activity reports and check request forms as well as a roster and list of meeting dates. Activity reports are to be filled in immediately following an event or assignment and turned in to the secretary to be filed in the Procedure book. This is our history. Reports were turned in for Picture volunteers, and Parenting seminar. (Still need registration, membership drive and Back to School Night dinner. Articles 2 and 3 from the bylaws (Purposes of PTSA and Basic Policies) were reviewed. Executive board will continue to review and amend, as needed, the current bylaws for approval and renewal. Nominating committee was elected. Jody Mower, Theresa Ebert and Laura Dollar will serve as the nominating committee with Pola Morrison and Michelle Bagley (will be asked) as alternates. Motion was made to accept this nominating committee by Diane Lohner and a second was made by Shelley Loong.
Membership: Pola will get list of membership printed at finance office from Diane and will invite each teacher to join PTSA (note in boxes), Chartina offered to send an email of encouragement as well. She will also post minutes, bylaws on blog. Clarifications were made on which dances received discounts with PTSA membership sticker. (Preference, Sweethearts and Election Stomp). This discount cannot given online for purchases, only at finance office. Dr. Koop will let finance office know this information.
Reflections: Ingrid Ellenberger will be working on this and contacting teachers for involvement by placing a flyer with the information in their boxes. She will need help with posters for advertising. Zach suggested that we get the information to Gary Dunn and the Student Council can help with the posters.
Date of next meeting: October14, 10:00am at LPHS
Meeting Adjourned: 11:40 am
Minutes accepted:_____________________
Secretary’s signature:_________________________
